Calendar Year 2024: Space Utilization Expectations — Phase 2

OE Team:

• Georgia McRae, Transformation Manager

Leadership Team:

• Nate Knuffman, Vice Chancellor for Finance & Operations
• Rick Wernoski, Associate Vice Chancellor for Operational Excellence
• Wendy Halsey, Associate Vice Chancellor for Facilities Services
• Carly Ann Perin, Executive Director of Business Strategy & Shared Services
• Evan Yassky, Executive Director of Facilities Planning and Design, University Architect
• Bruce Warrington, Director of Property Office

Objectives: 

• Define Space Use Expectations
  • Lead a design team to define utilization for administrative space in three categories (low, medium, high) using both qualitative and quantitative data.
  • Create expectations for administrative space use based on utilization definitions.
  • Create space assignment recommendations for workstation type (cubicle, shared office, private office, etc.) based on job category.
• Collect Data
  • Define the process for space data use and governance.
  • Create a process to sustainably collect the data identified in the definition step.
  • Pilot data collection with 5-10 buildings of various levels of use to test the data over two months and adjust the definitions of low, medium, and high utilization to include specific data ranges.
  • Create a process for sharing individual MCU utilization reports with individual MCU leaders.
• Implement
  • Publish the expectations for administrative space use and recommendations for workstation type.
  • Initiate the collection of data for all campus and lease space.
  • Create an educational change management plan for the project that highlights the cost and productivity benefits of renovations.

Approach: Project Definition, Solution Design

Project Dates: Fall 2024