Operational Excellence Services
Operational Excellence offers the following four services to the Carolina community: Design Team, Facilitation, Advisory and Training. When schools and units reach out to collaborate on an opportunity for operational improvement, the OE team determines which service is best suited for their needs.
Interested in learning more about working with Operational Excellence?
The Design Team is the primary Operational Excellence service. It is used for administrative operational opportunities that are significantly complex and require cross-campus support to address.
OE and Campus Involvement:
+ 1 OE Transformation Manager leading Design Team effort
+ 1 Design Team Partner from the central or campus unit
+ 10-15 Design Team members from a mix of central and campus units, chosen in coordination with the Design Team Partner
The Design Team service typically begins with a 3-4 month solution design phase, followed by a pilot or soft-launch (2-6 months). Full implementation can be achieved within 1-9 months depending on how the solution is rolled out to campus. The Design Team approach relies on continuous stakeholder engagement throughout the process.
+ Weekly Design Team workshops (2 hours) during the solution design phase
+ Weekly meetings between the OE Transformation Manager and Design Team Partner
+ Weekly leadership touchpoint meetings between the Design Team Partner, OE Transformation Manager and leadership from Operational Excellence and the school/unit
Completed Design Teams:
Early Impact - Hiring Early Impact - Procurement AY 18-19 - Travel AY 18-19 - Student Employment AY 18-19 - Research AY 19-20 - Data Use & Literacy AY 19-20 - Exchange Visitor (J-1) Process Design
Ongoing Design Teams:
AY 19-20 - Student Registration
Facilitation is offered to schools and units with an identified and clear challenge in their area who have a team in place but would like support structuring and facilitating the working session to advance their work.
+ OE Involvement: OE Transformation Manager
+ Time Commitment: 2-4 hours/week for 2-3 weeks
+ Output: 1-2 structured conversations or workshops led by the OE Transformation Manager tailored to the needs of the school/unit
Completed Facilitation Engagements:
AY 19-20 - Barrier Policies Subgroup
Advisory is offered to schools and units requiring advisory support on any dimension of operational improvement in their area. Like the Facilitation service, Advisory allows OE to extend its impact across campus through a lighter touch approach. With this service, Operational Excellence is a thought partner, but does not facilitate sessions with the school or unit.
+ OE Involvement: OE Transformation Manager or Senior Vice Provost for Business Operations
+ Time Commitment: Varies by school/unit need
+ Output: To be defined on a per engagement basis. Examples include coaching for critical meetings or workshops, problem solving on operational challenges and other opportunities for guidance and/or feedback
Completed Advisory Engagements:
AY 19-20 - Student Payments Working Group
The Training service is an investment both in the school/unit leader and their team. Trainings are offered to schools and units who have identified a problem but are seeking outside expertise to fill a gap or accelerate progress in one or more areas.
More information about the Training service is coming soon.